A community garden takes a lot of work to run well, and everyone is expected to participate (many hands make light work). Some examples of group responsibilities are maintaining paths, fixing hoses, handling registration, managing the budget, organizing educational workshops, enforcing garden rules, communicating to all gardeners and organizing social events. From the work of many volunteers, each according to his or her ability, Madison’s community gardens survive and thrive. So far, we are the oldest continuing community garden in Madison.
All gardeners, including returning gardeners, are expected to contribute time to the garden by attending Opening Day on Sunday April 19, 2020, 1pm – 3pm and participating in two scheduled work days (each is two hours), and a volunteer opportunity (see the next page for a list of opportunities) or two scheduled workdays other than Opening Day. Scheduled Workdays are on the dates below, all are Sundays at 1pm to 3pm. Rain dates are the following Sundays. Participation, continued plot maintenance and starting your garden by June 5th are required for continuing to keep your plot.
1st Scheduled Workday
Deadline for starting your garden
2nd Scheduled Work Day
3rd Scheduled Work Day
4th Scheduled Work Day
5th Scheduled Work Day (Closing Day)
*Midvale Community Garden Committee Meetings are normally the 2nd Monday of the month at 6 pm at the Madison Public Library Sequoya Commons branch. Meetings are subject to changes in hours and location as well as cancellation, check the website for any of these changes.
Opening Day, Sunday April 19th or rainday, is intended to prepare the Garden for the season and introduce gardeners to issues of maintenance and each other. Work Days are not intended for work in individual plots but for maintaining the open and community areas as free of pest and weed invasions, as possible. Please note that Opening Day does not count as a scheduled work day. If you cannot attend, please contact Mark Horan, Garden Registrar at firstname.lastname@example.org or 608-334-5630.
Location: Midvale Community Gardens
Time: 1 p.m. to 3 p.m.
Meet, Greet, and Organize
New gardeners receive plot assignment
Sign up for volunteer opportunities
Times for Committee meetings are usually 6 pm to 7 pm in Sequoya Library. Check the website for cancelations. Opening Day and Scheduled Work Days are 1 pm-3 pm.
Welcome back to Midvale Community Gardens! We hope you enjoy gardening this year as much as, if not more, in the past! Please call any of the Garden leaders if you have questions or suggestions.
Mail or hand-deliver your completed application [pp 4-5 of packet] and fee/s [in an envelope, of course] to the news box in the lobby of 555 next to the library in the Sequoya Commons parking lot or mail by March 24 to:
Mark Horan, Registrar; 555 S Midvale Blvd #230; Madison, WI 53711
2020 Garden Return Application Information
This application is for a plot at the Midvale Community Gardens. The plots are each approximately 100 square feet and are organic.
The application deadline for continuing gardeners is March 24. Priority for plots will be given to continuing gardeners who apply to renew their plot on or before March 24, 2020 Indicate if you would like a different plot and we will make you aware of openings as they become available. Continuing gardeners who would like to change plots should turn in their applications by March 15. The registrar will be contacting those who want to change plots after March 24 with the choices available.
Fees cover your use of the land for the growing season as well as water, compost and marsh hay. A portion of plot fees also supports activities of the Midvale Elementary School Garden.
Fees for plots are on a sliding scale according to your household income or households incomes as follows:
Annual Household Income Plot Fee per Year
Up to $38,000 $20
Over $59,000 $50
Water turn-on date: After the danger of freezing is past, generally by mid-May, as determined by school maintenance staff.
We’re looking for gardeners to care for a small ‘piece’ of our shared garden space. We have organizational needs as well as needs for maintaining areas of the garden itself. Check out the list below and contact any garden committee member with the area you’d like to help with. Feel welcome to join forces with another gardener to work on any of these.
The following are the duties of the volunteer officers of the Garden Committee:
Garden Committee Chairperson: Calls and presides at meetings, approves agendas and is official spokesperson for the garden.
Secretary: Takes minutes and emails copies to all members, notifies members of meetings and workdays and handles correspondence. Also reserves meeting space at the library.
Treasurer: Maintains all financial records. Deposits garden fees and other income into the garden bank account, and pays bills and reimbursements. Reports on the status of accounts at Committee Meetings and upon request of any committee member.
Registrar: Maintains membership list that includes mail and email addresses; assigns plots, organizes spring registration and collects registration fees; maintains waiting list for plots, maintains records for workdays and acts as the principal guide to garden policy and practice.
Midvale School Liaison: Channels all communication with school personnel and keeps board members informed of relevant information. Represents the community garden membership, issues and concerns to school and school garden personnel. Keeps both the school garden and community garden up to date on each others’ activities.
Officers at large: Members who accept specific responsibilities for tasks that maintain the orchard, common area and infrastructure of the garden.
In addition to the above duties, each of these individuals regularly monitor the state of the garden for violations of rules, potential and actual problems, and progress of special project and general maintenance.
The following are essential volunteer roles that may be performed by members of the Garden Committee or any other interested gardener:
Work Day Coordinators: Determine the tasks to complete for each work day, and lead Work Days.
Web Manager: Maintains our website.
Grounds Leader: Makes sure that paths, common areas, hoses, fences, compost, etc. are in order. Coordinates the work of volunteers who help with mowing and grounds maintenance.
Fruit Tree Maintenance Coordinator: Oversees maintenance of the fruit trees planted at the Garden.
Fruiting Shrubs, Raspberries and Vines Caretaker: Helps care for our many fruit-bearing shrubs, raspberry bushes and vines.
*Tool Caretaker: Keeps the tool shed tidy and notifies the garden committee when tools need repair or replacement.
*Security: Works on strategies to minimize theft and vandalism.
Potluck Organizer/s: Usually for the second Sunday in August/September, 1 pm – 3 pm
In addition to leadership opportunities with the Midvale Community Gardens, you can be involved in other ways, including:
Attending Garden Committee meetings.
Making sure neighbors feel welcome at the Garden and understand how it works. This is a chance to explain that individuals care for plots and then harvest the vegetables they grow, since some people assume that a community garden is a free resource for anyone to harvest from.
Assisting with the kids’ garden plots by maintaining one of the school plots during the summer.
Attending the Midvale Plant Sale. This is a major fundraiser for the School Garden. Consider shopping for your garden or contributing or volunteering for the Midvale Plant sale, usually in the morning of the first or second Saturday in May.
Helping to organize a social or educational event for the Gardens.
Making durable signs to place around the Gardens. Consider using easy-to-understand pictures or images to communicate. If possible, put words into English, Hmong and Spanish.
Setting up bins in the shade so that excess produce can be put there for fellow gardeners or people in the community to use.
Contact any member of the Garden Committee for more information:
The following have agreed to lead Midvale Community Garden in 2020. Non-Garden Committee members are indicated with an *. Please contact them with ideas, questions or to get involved.
Committee Chairperson: Charlie Bylsma 233-3967
Ann Knapstein 238-4574 email@example.com
Mark Horan 334-5630 firstname.lastname@example.org
Midvale School Liaison:
Susan Jodie; email@example.com
Ground Crew Coordinator: Marsha Zelmansky and Kate Dalby
Fruit Tree Maintenance Coordinator:
Corinna Wells 556-0010 firstname.lastname@example.org
Herbs, vines, asparagus and fruiting shrubs.
Midvale Elementary School & Community Garden:
Gardener’s Agreement, Release and Waiver of Claims
You have applied for and been approved to use one (1) garden plot at the Community Garden located at Midvale Elementary School for the 2019 gardening season.
As a condition of participating, any and all claims for injury or damage must be waived and
In preparation for 2020………………….. There will not be a board meeting in January so we will meet again February 10th at 6:00 at The Sequoia library.